White River Township Fire Department Staff Meeting October 30, 2003 May 15, 2003
Present:	[P ] Chief Tibbetts		[P ] Chief Cassin	[P ] Chief Brown
	[P] Chief Slauter		[P] Chief Thacker	[P ] Chief Young
	[] Lt. Wilson		[ ] Lt. Alford	[P ] Lt. Settles
	[P] Lt. Hart		[P ] Lt. Alexander	[P ] Lt. Engmark
	[P ] Lt. Arkins		[P ] Lt. Skipper	[P ] Lt. Smith
	[P ] Kim Clawson		[ ] Others:

1. Meeting called to order at 10:35. Chief Cassin apologized for the late start to the meeting but did explain that Senior Staff ran longer than anticipated. He reminded everyone that meetings are now mandatory and Chief Tibbetts will be speaking with Lt. Alford regarding his absence today.

2. Detailed information is needed in the daily FireHouse logs…not just who worked that day.

3. Reminder that Nextels are being provided for your used by the fire department and should be on Monday through Friday, 0800-1700.

4. Special operations issues:
1. Lt. Settles gave an update on the placement of strobes on the PFDs.
2. Rope rescue will be starting soon.
3. A trench training class will be beginning in November.

5. Lt. Settles inquired whether the talk arounds could be reprogrammed on the radios. Chief Slauter stated that we would have to pay any costs involved and agreed to check into it.

6. EMS issues:
1. All responses are to be emergent from now on. If requested, you may shut down “early” but no run is to be non-emergent.
2. Narcotic SOG is in effect and will be available for viewing on the internet.
3. Reminder that if there is no medic on duty, the house officer must sign for the narcotics. Actually take them out and look at them and do your count. Don’t just take the word of the last person on the sheet.
4. Anyone caught “holding off” on responding on a run so that the ambulance will “beat” them in will be dealt with severely. EVERY run is treated as a priority and will now be given a narrative, in both the EMS report and the NFIRS. Any questions, contact Chief Cassin. (There will be no more “medic assists”.)
5. Check off SOG is coming and will be the responsibility of the house officer to ensure it is being completed.

7. Reminder that the fire prevention talk outline is on the server and in binders at all three stations.

8. Lt. Skipper stated that the White River Township Rotary Club has invited us to participate in their weekly breakfasts. Chief Thacker will be attending.

9. Kim reminded everyone to please write in your “beginning” hours on your time sheet.

10. Kim also reminded everyone that she will be out next week and unavailable due to surgery.

11. Chief Thacker is working on obtaining more training houses.

12. Please be aware of the new construction sites in our district and become familiar with them.

13. Chief Thacker stated that the IAFF has Christmas cards and calendars available for purchase, with the proceeds going to the burn foundation.

14. The November 6^th meeting at the library is open to off duty career personnel. Please wear your dress uniform and remain silent as this is an extremely important meeting with local leaders in our community. No snickering or comments during the presentation.

15. Please place all maintenance issues in FireHouse immediately.

16. The maintenance division is still working on getting the seat belt in rescue 51 replaced.

17. Chief Slauter reminded everyone that he still needs written documentation on dispatch problems. Even a quick email would be acceptable.

18. Reminder that EMTs can only assist on glucose checks.

19. Upstairs storage at station 52 is completed. Thanks to everyone who worked on this project.

20. Thanks to Lt. Smith for creating the gear drying system at station 53 – hangers have been ordered.

21. Thanks to everyone who participated in the Julie Jones funeral detail. It was very much appreciated by everyone from Beech Grove FD, especially her family.

22. There has been some recent chaos with the school lunch program. The children have been unruly and unable to be controlled by the lunchroom staff. Please remind your people to behave and try not to agitate or encourage rowdy behavior from the kids.

23. Fire Officer I is finished and Fire Officer II is starting this week (Fridays and Saturdays).

24. Chief Cassin thanked everyone for their work on the tax appeal. Personnel update:

1. Jason Coffey moved to compensated.
2. Justin Walls moved to compensated.
3. Brett Ramer moved to compensated.
4. Bryan Arkins moved to compensated.
5. Chris Polanco moved to reserves, pending completion of paperwork.
6. Mike Phillips on leave through December 31, 2003.
7. Dave Kelley has resigned.

25. Staffing issues discussed:
1. Effective immediately, all shift exchanges and leave requests will be approved/denied by the Battalion Chief, who will put a note in the Battalion Log on the day of the exchange or leave.
2. Chief Tibbetts requested that vacation requests be submitted at the beginning of the year, and he stated that they would be awarded based on seniority.
3. Any shift changes need to have accompanying paperwork.
4. Also effective immediately, only one career person is allowed off per day, although some special exceptions may apply such as educational leaves, etc.
5. Begin reviewing potential back up officers.