White River Township Fire Protection District

Board Meeting Minutes

January 2, 2007

 

District Board Members Present:

Dr. Chuck Shufflebarger

Paul Kite

Butch Sutton

Jon Raker

 

White River Twp Fire Department Employees Present:

Chief Tibbetts

Chief Cassin

Chief Thacker

Chief Wilson

Captain Skipper

Captain Hart

Lt. Hurrle

Lt. Green

Tim Smith

Josh Justice

Crystal Young

 

Others Present:

Steve Dyson

Dudley Senefeld

Scott Senefeld

                                                                                                                                

Note:  Motions are italicized and in blue.


 

 

Dr. Shufflebarger called the meeting to order at 7:05 p.m.

 

                 

              I.      Adjustment to Agenda

a.      Under New Business change election of Board members to Officers of the Board.

            II.      Approval of Minutes from December 5th Meeting

a.      Jon Raker motions that the minutes be approved.  Paul Kite seconds.

b.      All in favor and motion carries.

          III.      Financial Update

a.      Chief Cassin begins by stating that the balance sheet is on page 7 of the meeting packet.  The statement shows an approximate $69,000 loss but that is not the case.  Once all funds are added together the balance is positive.

b.      On page 9 under the 1000 category for personal services for Employee Health Insurance it shows $132,000 under budget.  The payment is usually made in December for the January deposit.  This year the deposit was made in January.  No HSA payment was actually made in 2006.

                                                              i.      Mr. Sutton asked the affect on 2007 budget.  Chief Cassin replied by stating the amount was taken from the 2006 budget and placed into the 2007 so it becomes a wash.

c.      Chief Cassin will be checking on both the Commercial Property Insurance and the Accident & Health Insurance under the 3000 category.  The Commercial Property is paid quarterly but the department has not received an invoice.  Chief Cassin will also look into why nothing has been paid under the Accident & Health Insurance.

d.      The fire loan payments, listed on page 10, were to the penny.  While Capital Outlays were very close.

e.      The Cumulative Fund shows that it is under budget but it is not after the fund transfer

f.        Page 12 shows the progress of the Station 51 project.

g.      Mr. Kite stated that he did not remember any additional funds being appropriated.  The only thing he remembers is the transfer resolution and that everything else looked good.

h.      Mr. Sutton asked why all funds are shown in one budget.  There does not seem to be much change in the Cum Fund while the General Fund changes constantly.

                                                              i.      Mr. Kite stated that he would like to see more specifics listed on the General Fund as to where the money goes.

         IV.      Old Business

a.      Station 51 Building Project Update

                                                              i.      Scott Senefeld stated that the project was progressing.

1.      Metal studs, mechanical, electrical, and drywall are going up.

2.      There will be an adjustment to the swale to the east. The county has agreed to some grade changes that will improve the site.

                                                            ii.      There will be another progress meeting is tomorrow (Jan. 3).

                                                          iii.      The sump pump had burned out and was replaced by the permanent pump.

                                                           iv.      Some changes have been made as to the location of some plumbing and electrical.  All of those changes have been notated and will be correct on the “as built” drawings the department will receive upon completion.

                                                             v.      Mr. Kite inquired on any change orders. 

1.      Mr. Senefeld responded by stating that some minimal changes have been made on the electrical for the antenna.  PVC was changed to hard conduit.

2.      There were also a couple of coordinating issues but that everything is going well and is in good shape.  All previous issues have been taken care of.

3.      A log of progress will also be made available showing were the project is at along with changes made and the options that were presented.

           V.      New Business

a.      2007 Salary Resolution/100R

                                                              i.      The 100R is a list of everyone on the department their titles, duties and salaries.

                                                            ii.      Both lists were handed out for signatures from the board members.

                                                          iii.      The salary resolution lists salaries for first year firefighters which do not match the salaries listed in the budget.  Chief Cassin stated that the salary exists but all current firefighters are second year and above.

                                                           iv.      Jon Raker makes a motion to accept the Salary Resolution.  Butch Sutton seconds.

                                                             v.      All in favor and motion carries.

b.      Election of Board Officers

                                                              i.      Mr. Sutton asked if anyone wanted to change and no one spoke up.

                                                            ii.      Butch Sutton makes a motion to keep all officers the same.  Jon Raker seconds.

                                                          iii.      All in favor and motion carries.

1.      Dr. Charles Shufflebarger – Chairman

2.      Rev. James Dodson – Vice-Chairman

3.      Jonathan Raker – Fiscal Officer

c.      Awards Banquet

                                                              i.      Chief Tibbetts would like to remind the Board of the Department’s Banquet which will be held on January 27th. 

                                                            ii.      Everyone is hoping to attend accept Mr. Raker who may be on shift that evening.

         VI.      Adjournment

a.      Meeting adjourned at 7:25 by Dr. Shufflebarger.

 

 

Next meeting will be February 6, 2007 at 7 p.m.