White River Township Fire Protection District

Pre-Meeting Report for July 11, 2006

Compiled July 5, 2006

1. No new news on the Task Force One agreement at this time, however the topic will be left on the agenda due to follow-up from legal counsel expected at the meeting.

2. The Engine 54 construction contract with Towers Fire Apparatus was officially executed and the pre-build meeting is scheduled to take place on Monday, July 17^th at 9 a.m. at Headquarters. All of the non-winning bidders were notified both in person and by correspondence of their non-winning status.

3. The Station 52 project is moving along as planned and on budget. Drywall was hung last week and finishing began thereafter. The exterior of the structure is nearly 100% complete.

4. The Station 51 project is moving along on schedule as well. Footings and basement walls were all poured last week with additional footings (for the bay area) being placed this week. Basement backfill will begin next week leading up to basement floors and gravel drives the week after. So far, all parties have been working flawlessly together with good feedback and communication between the Building Team, on-site contractors, Senefeld & Associates, and the Kramer Corporation. The project timeline is still projecting the building to be completely enclosed by winter with substantial completion of construction by April 30^th, 2007. On-site project update meetings are held every two weeks starting at 10:30 a.m. The meetings last about an hour and follow with a “tour” of the site for anyone who shows up. Hard hats will be provided.

5. Recall that this meeting will serve as the official public hearing for the 2007 budget.

6. As per request of the Board, Chief Tibbetts will make a presentation regarding the acquisition of property in the Northwest Quadrant of the fire district for a future fire station. The following is a synopsis of the top four prospects (in order of cost from lowest to highest) as found through a lengthy research process:

1. 1.0 acres at 826 N. Bluff Road – $335,000 (no water or sewer)
2. 1.5 acres just north of Bluff and Fairview intersection on west side - $400,000 (water and sewer on site)
3. 1.5 acres on the west side of State Road 37 - $450,000 (no water or sewer)
4. 1.2 acres at 206 N. Bluff Road - $495,000 (No water or sewer)

7. As in years past, the department has held back on major capital outlays until the second half of the fiscal year in case of a substantial unexpected expense that would require cancellation of any one project. This year, in addition to the planned capital outlays, the department is anticipating some additional un-budgeted projects. These projects vary from ones already approved by the board up to and including wish-list items that have come up since the end of last year. A recap of these projects is included below that currently totals $663,613.00. This list is included here just to make the board aware of these projects. No discussion is anticipated at this time.

1. 2003 and 2004 audit of the former volunteer corporation - $10,000
2. Unpaid bill from former volunteer corporation for Booster Club mailings - $9,000
3. Additional capital required above the 2003 Fire Loan amount for the Station 52 project - $76,393
4. Station 52 workshop area cut from the original room addition project - $4,900
5. Additional mini barn for Strawberry Festival storage and screen wall repair at Station 53 - $8,000
6. Station 53 sewer connection - $100,000
7. Additional capital required above the 2005 Fire Loan amount for the Station 51 project - $350,000
8. Fire sprinkler system for the Station 52 room addition project - $9,000
9. Garage structure for small vehicles and trailers at Station 53 - $85,000
10. Quantitative SCBA mask fit testing unit - $10,000
11. Garrison Flag for honor guard unit - $1,320

8. That’s all for this month. See everyone at the meeting.

The next meeting is scheduled for Tuesday, August 1^st, 2006.