Pre-Meeting
Report for August 4, 2005
Compiled July 25, 2005
1) We finally received a detailed cost estimate for the
Station 52 project from Senefeld and Associates. It came in at $175,875. This cost was derived from actual proposals
from two separate general contractors, so it should be on target. The original project, as it was developed
almost three years ago, called for a simple room addition for a weight
room. This was the project (based on a
simple cost-per-square-foot basis) that was used to derive the $125,000 project
cost for the 2003 Fire Loan. Since then,
the project has evolved a bit to include a small classroom and a restroom. The weight room was also enlarged to include
some of the additional equipment that has been added over the last three
years. This, coupled with dramatically
increasing construction costs, has led to the overall cost increase of
$50K. Now because the total project is
over $150K, we would have to do a common construction wage hearing to continue
with the project. Tricia Leminger was
working with President Shufflebarger on how to proceed until the full board can
meet to discuss the proposal. As far as
the additional $50K, this amount could be appropriated from the $314K in the
“Miscellaneous” category of the Capital Outlay budget of the General Fund,
which is currently not targeted for any projects.
2) The Station 51 Building Team met once again with the
architects last week to get everyone back up to speed and to make any final
changes to the overall layout before the project goes to engineering. Provided there is no remonstrance and the
Fire Loan goes through as planned, the design and
development phase should be completed about the same time as the closing of the
loan. This would mean construction could
start sometime in October.
3) Because of a communications error, the Fire
Protection Ordinance proposal was NOT officially delivered to the
4) The benefits sub-committee is still working on the
two remaining policy change proposals introduced in May, but we will leave it
on the agenda in case there is an update.
To summarize, they are:
1. Change the bereavement leave from one automatic day
to two with a possibility of a third granted by the fire chief if the funeral
is out of state or other extenuating circumstances occur.
2. Combine the Personal Leave and the Perfect Attendance
Days together and add them as additional vacation days instead. This would eliminate the need for tracking
these additional days.
5) Captain Settles has been working on various projects
throughout this year cycling some of the capital equipment on Rescue 51 as per
the rotation schedule. Due up this year
(among other items) are replacement air bags.
He has received three quotes which are listed below. This project is part of his budgeted Capital
Outlays under “Equipment” in the General Fund.
He is requesting that the board award the project to Fire Service, Inc
for $11,886. A copy of
each of the quotes are attached to this PMR.
1. Fire Service, Inc - $11,886
2. Hoosier Fire Equipment, Inc - $12,406
3. RPM, Inc - $12,653
6) As you may recall, in year’s past we have put
together an un-appropriated project list containing items and/or projects that
weren’t originally budgeted. These items
are then prioritized and funded with either under-budget or un-appropriated
funds on a per-item approval basis. As
the year goes on, I keep a list of these requests (sort of a wish list) as they
come in and compile them toward the end of the year. I thought I would share this list with you
now as it stands. (They are in order of
submittal and have not been discussed by the Senior Staff as to their
necessity) The project cost estimate is
included with each item.
1. $13,000 – Mast camera and control for TSU for
incident recording.
2. $6,000 – ID card printer for ID cards (in lieu of
utilizing Greenwood City Human Resources).
3. $2,000 – Additional computer for officer staff at
Station 53.
4. $50,000 – Additional appropriation for Station 52
room addition project.
5. $12,000 – AED Pro (x4) to serve as backup
monitor/defibrillators on all primary apparatus.
6. $6,000 – Safety Trailer grant contribution (our
portion of the grant).
7. $10,000 – Audit for 2003 and 2004 Volunteer
Corporation (approved amount at the June, 2005 FPDB meeting).
8. $6,000 – Conversion kits for all M-Series
monitor/defibrillators to allow 12-lead ECG’s to be
sent via fax to the hospital.
9. $85,000 – Small garage/structure to house all
non-take home vehicles and trailers currently parked outside at HQ.
10. $1,000 – Personnel photo board utilizing professional
photography for display at HQ.
11. $18,000 – Thermal Imaging cameras (x2) to be placed
on the remaining primary apparatus.
Total: $209,000
7) The Aerial (now named Ladder 53), is back in full
service following its return from
8) The financial reports for the August meeting will be
sent out under a different e-mail cover on or around August 2nd (or as
soon as the July books are closed out.)
9) That’s it for this month. See you at the meeting…… Scott