White River Township Fire Protection District

Board Meeting Minutes

September 7, 2004

 

District Board Members Present:  Butch Sutton, Jim Dodson, Jon Raker Paul Kite (7:30 p.m.) and Chuck Shufflebarger.

 

District Employees Present:  Mike Tibbetts, Carey Slauter, Jeff Smith and Jackie Emmons.

 

Corporation Members Present:  Tony Slusher.

 

Others Present:  Tricia Leminger.

 

 

 

  1. Butch called the meeting to order at 7:00 p.m.

 

  1. Minutes from the August meeting were reviewed.  Motion by Chuck and 2nd by Butch to accept minutes as written.  All in favor and motion carries.

 

  1. Chief Tibbetts distributed budget packets (Attachment A) gave the financial update.

a)      The budget was reduced by the resignation of Mr. Alexander.

b)      We are also under budget on fuel, insurance, and legal services.

c)      Total, we are approximately $180,000.00 under budget in the general fund.

d)      Chuck inquired if we were under budget on vehicles because we had not yet completed the purchase of the new staff vehicles.  Chief Tibbetts replied that we saved $27,000 on Engine 51 due to the “late penalty” clause.      

 

  1. Station 51 (Herron Ridge) update from Tricia Leminger.

a)      We could not get all the necessary approvals before the contracts came in.

b)      The building will be brick with some architectural block.

c)      Tricia has finally arranged for the replat to be filed by October 26 but no later than January.

d)      We should have the permits and the seller agreed to continue.

e)      Tricia distributed a letter from J. Greg Allen & Associates (Attachment B) discussing some of the terms. 

f)        Tricia wants to state in the amendment that we have an additional 90 days to get the drainage permit and the county has assured her that we will be able to get the remonstrance within that time frame.

g)      Tricia will be speaking with Senefeld and Associates to make sure they understand the strict time frame once the replat has been approved.

 

  1. Station 52 remodel update.

a)      Architect is not present tonight so no update is available.  Lt. Smith stated that the architect was supposed to be here to give this update.

b)      Chief Slauter stated that we had a meeting with architect Dudley Senefeld two weeks ago and they have some minor changes (ie: moving a bathroom, etc.) but there were no major changes and the footprint of the addition stayed the same.

c)      Chief Tibbetts stated that he was told that Senefeld and Associates had more work than they could handle at this time.

 

  1. Butch stated that Steve Dyson told him that the budget was approved and he was preparing an appeal.  The signed documents for the budget appeal have a deadline of September 19. 

 

  1. Lt. Smith gave a proposal on health insurance for full time personnel.

a)      After several months of research, we have narrowed the possibilities to three policies that we feel would best meet our needs.

b)      Butch stated that Chuck Shufflebarger and Jim Dodson will need to bring the final proposal to the board.

c)      Chuck stated that he needed to review all the proposals before the meeting to make sure the information is correct.

d)      Lt. Smith stated that the remaining information that they are waiting on should be back within the next two weeks, at which time he would get it to Chuck.

 

  1. Chief Slauter reminded everyone that six months ago he notified the board that he would be coming to them with an equipment proposal for the new tactical, which is due to start production October 1.  The factory has assured us that our truck will be completed before they move from New York to Florida in January 2005.  The total for the equipment is $23,300 and includes head sets, triage equipment, lighting and hand tools.  A computer is being purchased for this truck by Johnson County Emergency Management so that amount is not included in the overall proposal.

 

Butch stated that he didn’t know we ‘spilled over’ into two loans, however the amount approved was for more than was budgeted.  Butch went on to say that we would find the money for it, but that it would have to come out of capital outlay funds and we would need to verify funds availability, as well as advertising needs, with Chief Cassin.  Chief Cassin will be asked to have this available at the next meeting.

 

Butch also stated that each fire loan needs to remain identifiable as we have capital money in several places.

 

Jon questioned if money is appropriated now, will more money be needed later on for the same project.  Chief Slauter stated that we will only spend what is appropriated initially.

 

  1. Update on corporation reorganization and bringing current corporation part-time employees over to the district as part-time employees.

a)      Tricia stated that we would need to have each new employee sign a release with the district.

b)      Tricia needs Chief Cassin to contact her when he returns from vacation to discuss the details on this.  She will then circulate the information to the Board members.

c)      Butch requested that the summary be circulated to the Board members PRIOR to the next scheduled meeting.

 

  1. Station 53 remodel update by Chief Tibbetts.

a)      New deck is completed.

b)      Gear lockers have been completed.

c)      Old exhaust system has been removed and the new Plymovent system is completed.

1)      Mike Hoffman has stated that he would like to purchase the old system.  Chief Tibbetts asked if we need to advertise this or if we can sell to Mike at fair market value.  The new cost to us was $5,800 each, but because they do not work very well, Chief Tibbetts feels that we should be able to get $2,500 each for the four units.

 

  1. No further new business.  Meeting adjourned at 7:30 p.m. to executive session to discuss personnel evaluation issues.

 

 

 

 

Minutes submitted by Jackie Emmons.