White River Township Fire Protection District

Board Meeting Minutes

February 2, 2004       

 

District Board Members Present:  Paul Kite, Butch Sutton, Chuck Shufflebarger and Jim Dodson.

 

District Employees Present: Mike Tibbetts, Kevin Skipper, Eric Brown, Carey Slauter, Don Young, Bruce Alexander, Mark Hart and Joel Thacker

 

Corporation Members Present: Tony Slusher, Mike Hoffman, Mike Combs, Jason Coffey, and Jason Tibbetts

 

Others Present: Curt Coonrod

 

 

Meeting called to order at 1904.

 

  1. January minutes were reviewed.  Motion by Chuck, 2nd by Jim to approve as is.  All in favor and motion carries.

 

  1. Discussion held on cumulative fund and expenditure of same.

 

  1. Curt Coonrod spoke about a new law that went into effect this year regarding using the property tax money that you receive.

 

  1. Paul discussed the outstanding insurance bill.  Paul spoke with Trish who stated that we have received $12,000.00 of the $17,000.00 owed.  She also added the possibility of a double payment to J.L. Fox. 

 

  1. Discussion on Vacation Carryover policy.  Joel Thacker read the amended policy as written by Scott Cassin in the Benefit Policy.  Proposed change to reflect allowing Administrative Personnel to carry over 40 hours of vacation time and Shift Personnel to carry over 48 hours.  Tabled until March 2, 2004.

 

  1. Discussion by Eric about the Olive Branch Road Property.

·        Engineering survey is complete and shows same findings as approximately 10 years ago.

·        Trish is working on completing the contract with Greg Allen

·        Trish also working on a final determination on the donation letter.

Paul also wanted to know if there was an overlay zone in that area or if we had to somehow match the landscape of the existing buildings.  Discussion also held to increase the earnest money from $5,000.00 to $10,000.00.

 

  1. Discussion by Mike Tibbetts about Senefeld and Associates, the Architectural Firm who would be designing the Station 52 expansion and the new Station 51.  A proposal was submitted for a design phase of $14,000.00.  The board tabled this proposal pending a revised proposal indicating the costs per project.

 

  1. District meeting dates and times tabled until next meeting, March 2, 2004.

 

  1. Discussion by Butch in reference to Earthtek.  Eric spoke to this and advised that we were waiting on the larger filter to be installed to handle more waste. 

 

  1. Discussion by Butch about the Dissolution of the Corporation.  Mike Tibbetts stated that they were still working on a solution. 

 

  1. Curt Coonrod spoke about the new amended budget stating that we should receive a final budget order by February 15th.  If any mistakes are found, we need to return that within 10 days to the state.  Discussion also held on the new fiscal plan, handout by Curt.  Attachment A

 

  1. Discussion on hiring process.  Joel Thacker asking for board approval requested to start hiring process.  Joel handed out a timeline of events for the process.  Attachment B.   Joel also handed out a schedule of the recruit school.  Attachment C.  Motion by Butch to approve the start of the hiring process, 2nd by Chuck.  All in favor and motion carries.

 

  1. Discussion held on hiring process of a receptionist and the subsequent advertisement of the opening.  Motion by Jim to advertise and hire the receptionist, 2nd by Chuck.  All in favor and motion carries.  

 

  1. Discussion on purchase of AED devices for all Staff vehicles including Tactical 52 and Grass 53.  Mark Hart stated money was already approved through the Fire Loan.  Paul also confirmed that the money was appropriated at last meeting.  Mark would like to purchase 10 AED’s and 2 Trainers from Zoll Corporation.  Motion made by Jim to purchase 10 AED’s and 2 trainers not to exceed $16,000.00.  2nd by Chuck.  All in favor and motion carries.

 

  1.  Discussion on lease buy-out of copy machine.  Motion by Butch and 2nd by Chuck.  All in favor and motion carries.

 

  1. Discussion by Paul about Board of Trustee’s Officer Elections.  Would like to hold these next meeting, March 2, 2004.

 

  1. Mike Tibbetts would like board approval to add a 4th person at Station 52 through the corporation starting March 1, 2004.  This would be due to not hiring the full time personnel until December.  Motion by Chuck to add a 4th person at Station 52 starting March 1st contingent upon the final budget order.  2nd by Jim.  All in favor and motion carries.

 

  1. No other new business and meeting adjourned.