White River Township Fire Protection District

Board Meeting Minutes

May 7, 2003

District Board Members Present: Paul Kite, Butch Sutton, Jon Raker, Chuck Shufflebarger, Bill Patterson

District Employees Present: Mike Tibbetts, Scott Cassin, Eric Brown, Carey Slauter

Coporation Members Present: Tony Slusher

Others Present: Eric Reedy, Curt Coonrod, Brian Bosma

Meeting called to order at 1907.

1. Meeting minutes from April meeting was read and the following corrections were made:
1. There was no letter sent to Curt Coonrod as minutes stated Butch was drafting.
2. The 2^nd on the motion to accept the minutes was made by Jon Raker not Chuck.

After corrections were made, Jon made a motion to accept the minutes 2^nd by Butch.

2. Curt Coonrod was present and presented the 2003 budget, much discussion was held and it was decided that a 2003 Capital Project was needed for additional funding opportunity.

3. Curt also talked about the County reassessment process and that he believes that it will create a delay of the State from approving the budget. He thinks the delay may be 2-3 weeks. He stated that we received a letter from the State outlining the projected budget and he believes it will be the $2,450,000.00. He also distributed the Fiscal Plan based on the $2,450,000.00. See Attachment A

4. Curt asked the Board to sign a letter that he was going to send to the Department of Local Government Finance that would notify them that we accepted the $2,450,000.00 as our budget instead of the budget that we had submitted. Much discussion was made about the repercussions of sending this letter, after that discussion it was decided that we would not send the acknowledgement letter to the State at this time.

5. There was much discussion about appealing the Budget that the state had awarded the District, after much discussion, Brian Bosma stated that he thought that it would be too early to go back to the State and appeal decision. It was decided to wait and Brian would explore additional means of income possibilities.

6. Curt talked about the possibility of a short fall in the budget until we receive the August Check from the State. He recommends that we prepare for a Tax Anticipation Warrant. Brian Bosma explained the process and stated that it was a simple process that we have completed in past years while awaiting the Check. They both believe that we should have this warrant ready for presentation at the June Meeting.

7. Chief Cassin presented the current Budget report. He explained the items that were over budget. Each member was given a copy. Chief Cassin fielded questions.

8. Chief Brown presented station 52 issues. Most issues had been addressed; the large issue was still the difference in the brickwork on the south wall. The Board agreed to extend Don Courteau’s contract by $500.00 to allow him to supervise the brick toning that the Mason will be preparing to complete on the south wall.

9. Brian Bosma stated that the Trade policy was reviewed by his office and ok to implement. Board agreed.

10. Next meeting is June 4, 2003, White River Fire Headquarters, 850 South Mullinix Road.

11. No further new business and meeting was adjourned by Paul Kite at 2035.

Minutes recorded by Eric Brown.