White River Township Fire Protection District
Board Meeting Minutes
February 4, 2003 ~  7:00 p.m.

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 District Board Members Present:  Jon Raker,  Chuck Shufflebarger, Paul Kite, Bill Patterson and Butch Sutton.

District Employees Present:  Mike Tibbetts, Carey Slauter, Scott Cassin, Joel Thacker, Bruce Alexander, Joe Settles and Kim Clawson.

Corporation Members Present:  Tony Slusher, Darryl Slevin, Mike Hoffman, Mike Combs and Jeff Smith.

Others Present:  Brian Bosma, Eric Reedy, and Darryl Mendelsohn.

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  1. Meeting called to order by Paul at 1900 hours. 
  1. Minutes from January 2003 meeting reviewed.   Motion made by Chuck and 2nd by Jon to accept minutes as written.  All in favor and motion carries.
  1. Balance sheet distributed to board members.  Attachment A.  Paul stated that we will need to take a close look at our accountant status before budget time.
  1. Station 53 update from Trish.
    1. Earthtek has agreed to our proposal that we pay for the tiles and they pay for the labor.  They will be starting as soon as possible, contingent on the weather.  Trish anticipates this being complete in 4-6 weeks.
    1. Trish is waiting for her call to Future Construction to be returned.
  1. Station 52 update from Paul.
    1. Don Corteau has inspected the station but we have not received an official report from him.  He has not verbally indicated any problems or concerns.
    2. Project should be completed in two weeks.
  1.  Chief Tibbetts stated that he asked for a proposal from JL Fox to remove the sliding door on the rear of the station and fill in the wall with bricks and a small window.  The written estimate is more than the verbal he received.  Board members okayed this work, but advised the Chief to follow up with JL Fox and try to get a lower cost.
  1. Master agreement was approved at the last meeting.  The supplemental agreement was tabled because of a budget figure discrepancy.  The final budget figure agreed upon by both parties is       $ 743,675.  Mike Hoffman requested that the number of on duty personnel be stated in the agreement as well.  All agreed.  Trish will re-write the agreement to show the correct budget amount, as well as the on duty staffing of 8 personnel by the corporation.  This will be finalized and signed at the March District Board meeting.
  1. Carey stated that Brian still has the Service Agreement that Carey sent to him regarding Public Safety Medical Services.  The cost for physicals is $475 for employees younger than 50 and $520 for employees older than 50.  The Service Agreement also states that Dr. Moffett will be the Department Physician. 

Career personnel will begin reporting there immediately.  Physicals for part-time personnel will begin in 2004 with a mobile office coming to our facility.  The part time costs will be $150 each.

Motion by Jon and 2nd by Butch to approve the partnership and physicals.  All in favor and motion carries. 

Trish will get with Brian and review the Service Agreement for any legal issues.  The Board authorized Chief Tibbetts to sign the final contract when it Trish has it finalized.   

Discussion on Job Task Evaluation tabled. 

  1. Trish has created a certificate for the files of career personnel.  She has received the list of employees and their merit and appointed ranks from Scott but there seems to be some discrepancies.  Further discussion tabled until March’s meeting when these items can be resolved.  Paul asked that the final list be forwarded to the Board before the next meeting. 
  1. Mark Hart has completed his physical and psychological exams with no indications from the physicians of any problems. 
  1. Discussion on filling the remaining 2003 vacancies.  Scott explained that we currently have two Lieutenant hiring lists – one is EMT and one is Paramedic.  We do not feel that the candidates remaining on the Paramedic list score high enough to meet the standards we have set forth in the past.  Motion by Butch and 2nd by Bill to abolish the Paramedic list because it is no longer usable.  All in favor and motion carries.

Letters have been sent to the candidates on the EMT list asking of their intentions.   Scott stated only two have indicated they would still take the position if offered – Nick Alford and Jeff Smith.  Motion by Bill and 2nd by Chuck to make conditional offers of employment to Nick and Jeff.  All in favor and motion carries.  Trish advised to place copies of the letters in the candidates’ files, and include a note of the date and time they were spoken to regarding the process.

  1. Trish distributed copies of the proposed resolution for spending money out of the Rainy Day Fund.  Motion by Bill and 2nd by Jon to approve resolution.  All in favor and motion carries.  Attachment B.
  1. Kim stated that she and Scott have been working on converting past minutes into HTML files which can be searched for specific items over the internet.  This is quite an intensive process but they will try to have it completed by March or April.
  1. Chief Tibbetts distributed a copy of a memo to the Board explaining the costs involved should they decide to repair the Crown Victoria.  Attachment C.  No discussion held as the Board felt that this was not an option.  Scott requested that the Board approve purchasing another Ford Expedition off of the State’s QPA list.  This new vehicle would be similar to the last one purchased for approximately $35,000.  This will put us at 7 staff vehicles and we may need to modify the rotation schedule.  Motion by Jon and 2nd by Bill to purchase another Ford Expedition off of the State’s QPA list, not to exceed the cost spent on the last vehicle.   All in favor and motion carries.
  1. Chief Tibbetts stated that we need new cold water rescue suits and some other miscellaneous related equipment.  Attachment D.  Motion by Chuck and 2nd by Butch to allow these purchases out of the Cumulative Fund, not to exceed $2102.  All in favor and motion carries.
  1. No further new business and meeting adjourned.

NEXT DISTRICT MEETING WILL BE ON
March 5th at 7:00 p.m.
AT WHITE RIVER FIRE HEADQUARTERS,
850 SOUTH MULLINIX ROAD, GREENWOOD.