White River Township Fire Protection District
Board Meeting Minutes
Wednesday, February 6, 2002  ~  7:00 p.m.

=================================================================================

District Board Members Present:  Paul Kite, Butch Sutton, Chuck Shufflebarger, Bill Patterson and Jon Raker.

District Employees Present:  Mike Tibbetts, Joel Thacker, Eric Brown, Bruce Alexander, Kevin Skipper, and Kim Clawson

Others Present: Eric Reedy, Brian Bosma, Trish Leminger, Mike Hoffman and Mike Combs.

=================================================================================

  1. Meeting called to order at 1900 hours.  Minutes from January 2002 meeting reviewed and accepted with one change:  remove Brian Bosma from list of attendees.  Motion made by Bill and 2nd by Jon to accept minutes with change noted.  All in favor and motion carries.
  1. Eric Reedy gave a financial update:

Cumulative Fund          317,480
            Debt                            295,845
            General                      -168,148
            Rainy Day Fund           101,654
            ’01 Capital                  370,080

TOTAL                                    

  1. Station 53 update.
    1. There are still some requirements that we have not yet met for Johnson County Planning and Zoning.  Chief Brown was directed to E-mail a detailed list to all district board members before the next meeting.
    2. Computer / radio tower at each station still need to be properly grounded before spring storms (lightning).  Chief Brown was directed to include this figure in his list to the board.
    3. Minor warranty issues are being addressed.
  1. Discussion on possible reorganization of the volunteer corporation.
    1. We have still not received a response from Joe Pitcher.
    2. Mike Hoffman was recently re-nominated to that Board and he and Scott Alexander will be serving as co-chairs.  Also on that board for 2002 include Jason Arkins, Tony Slusher and Don Young.
    3. Mike stated that the board is working towards a solution, which will not require dissolution of the current corporation, and will be able to present it at the next district meeting.
    4. Butch agreed that if we can resolve the issues without reorganizing, that would be to everyone’s benefit.
  1. Eric Reedy presented that resolution for the additional appropriation for the engine and staff vehicles.  No public comments received.  Motion by Bill and 2nd by Chuck to adopt the resolution as presented.  All in favor and motion carries.  Attachment A.
  1. Eric Reedy presented the annual report (2001 Overview) which, he will be forwarding to the Johnson County Commissioners.  Attachment B.
  1. Eric Reedy gave an overview of the 2002 Budget.
    1. Received budget order and all appropriations were approved, including $60,000 capital outlays.
    2. CAGIT increased this year.
    3. We need for Brian to draw up a resolution to be approved by the Fire Protection District Board regarding the use of the Rainy Day Fund.
    4. Long term plan and the debt plan need to be revisited well before work on the 2003 budget begins.
    5. Paul, Eric Reedy and Chief Tibbetts will be meeting in a few weeks to begin work on the 5-year plan to present at the May District meeting.
    6. Eric reviewed the financial plan after all of January expenses were entered.  We are still in good financial shape at this time and do not yet need the tax anticipation warrant.
  1. Chief Tibbetts stated that it was decided in the December planning session that it would be in the Department’s best interest to sell the Zodiac boat & motor.  We do not perform swift water rescue, which is what that boat is made for.  Chief stated that we will continue to perform surface water and ice rescue with the jon boat.  Trish will review the statute but she believes we need to have a closed bid process.  Motion by Butch and 2nd by Chuck authorizing Chief Tibbetts to sell the Zodiac boat and motor according to state statute.  All in favor and motion carries.
  1. Lt. Alexander gave an update on the Rural Metro Ambulance.  After discussion, Chuck stated that this is an administrative decision and Chief Tibbetts should make the decision he feels is best for the department, as long as there is no monetary obligation to the District.  Once a final contract has been received, it will be forwarded to Brian.
  1. We are still waiting for the Federal Emergency Management Agency to forward our grant funds to us.  We have spent approximately $34,000 out of the cumulative fund on the fitness equipment.  Once we have received the funds, they will be returned to the cumulative fund.
  1. Mike Combs gave an update on the 800 mhz system and thanked everyone for their patience.
  1. No further new business and meeting adjourned.

 

NEXT DISTRICT MEETING WILL BE ON
MARCH 6, 2002 AT 7:00 P.M.
AT WHITE RIVER FIRE HEADQUARTERS,
850 SOUTH MULLINIX ROAD, GREENWOOD.