White River Township Fire Protection District
	Board Meeting Minutes
	November 7, 2001  ~  7:00 p.m.
=================================================================================

District Board Members Present: Paul Kite, Bill Patterson, Butch Sutton and Chuck Shufflebarger.

District Board Members Absent: Jon Raker.

District Employees Present: Mike Tibbetts, Carey Slauter, and Kim Clawson.

Corporation Board Members Present:  James Taulman.

Corporation Employees Present:  James Engmark.

Others Present: Eric Reedy and Brian Bosma.

=================================================================================

1.        Meeting called to order at 7:00 p.m. by Paul Kite.  Minutes from the October meeting were read.  Motion made by Bill and 2^nd by Chuck to accept the October minutes as presented.  All in favor and motion carries.

2.        Paul stated that Jon has been transferred to another shift at Warren Township.  Everyone agreed to move the December meeting to the 5^th to accommodate this switch. 

3.        Eric Reedy gave financial update. 

Cumulative Fund                  321,201
            Debt Fund                           250,335
            General Fund                         44,427
            2000 Capital Fund                 42,344

 4.        Brian Bosma, Chief Tibetts, Paul Kite and Steve Alexander have been meeting in an effort to resolve punch list items and outstanding payment issues.  Paul thinks that we are close to resolving issues with Koch, Campbell, Pangere and Walker.  Brian distributed copies of letters he has sent addressing various issues.  No copies available for attachment to minutes.

-          Earthtek wanted $1040.00 extra for meeting requirements that didn’t apply to our project. 

-          Brian feels that the letter from a Batesville judge to Paul Kite violated judicial code and responded in his letter accordingly.

-          Koch demanded approximately $18,000.  They are overstating their retainage.  Work actually completed totals $12,418.27 and Brian directed Eric Reedy to forward this check to them ASAP.

-          We are still having problems with soil erosion and drainage that Campbell needs to address.  Brian is waiting for them to submit all change orders relating to our project.

5.        Status of potential volunteer corporation reorganization is on hold.  Joe Pitcher, the corporation’s attorney, does not feel that reorganization would solve our overtime problems.  Brian was instructed to contact Joe to answer any questions that he has so a final decision can be reached soon. 

6.        Eric Reedy gave an overview of the Cumulative Fund  [Attachment A].  The 2000 Encumbrance listed towards the top for the amount of $178,117 is the BIF grant that carried forward for the engine. 

7.        Eric Reedy reported that the Additional Appropriation being considered tonight was advertised ten days prior to this meeting.  If the workman’s compensation insurance premiums increase, we may need to re-address this issue.  No discussion from Board members.  No discussion from the general public.  Motion made by Chuck and 2^nd by Bill to approve and sign the Additional Appropriation as presented.  All in favor and motion carries.  Eric directed Kim to contact Jon Raker to obtain his signature on all three originals, then forward to Eric who would get them date-stamped and would return one copy to Kim for the records.  Will be shown as [Attachment B]. 

8.        Discussion on purchase of new engine.  Chief Tibbetts is still waiting on a contract from the vendor.  Brian requested that be forwarded to him for review. 

9.        Various checks have been received from the insurance company for outstanding claims.  Eric feels that these should be placed into the general fund instead of the cumulative fund as originally shown on Attachment A.  Motion by Chuck and 2^nd by Bill to approve these funds be deposited into the general fund.  No discussion.  All in favor and motion carries. 

10.     Chief Tibbetts stated that he submitted the application for BIF money last week.  He will contact them if he has not heard anything after two weeks. 

11.     Chief Tibbetts mentioned that there have been some response problems on Anthrax calls with the Sheriffs Department.  He stated that he has notified his Battalion Chief that if we think it is a credible threat, we are to call the on-duty detective and they will remove the item. 

12.     Chief Tibbetts announced that he has been working on a personal use policy regarding Department vehicles and requested that Brian review this policy once it has been completed. 

13.     Chief Slauter announced that a committee has been formed after being approved for FEMA grant money to purchase fitness equipment.  This committee consists of corporation employees as well as career personnel.  Three personnel have been sent to NIFS to become certified as fitness evaluators.  We will be spending approximately $13,000 per station on equipment.  The committee will be working on drafting a policy regarding physical fitness and annual testing of employees.  Brian stated that he would like to see and approve this policy before it goes into effect.  There are some issues regarding the discipline/reward of employees, not passing the testing, etc. 

14.     Eric Reedy announced that they have received a letter from Mike Dutton.  Also included was the signed promissory note and the first installment of his payment.  Brian will send Mr. Dutton a letter instructing him to send them directly to Eric Reedy for processing. 

15.     No further new business.  Meeting adjourned at 8:05 p.m. 

Next District Board meeting will be December 5, 2001 at station 53 at 7:00 p.m.