White River Township Fire Protection District
	Board Meeting Minutes
	May 8, 2001  ~  7:00 p.m.
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District Board Members Present: Paul Kite, Bill Patterson, Chuck Shufflebarger, Jon Raker and Butch Sutton.

District Board Members Absent: none.
District Employees Present: Mike Tibbetts, Eric Brown, Joel Thacker and Kim Clawson.

Corporation Board Members Present:  Scott Alexander.

Others Present: Eric Reedy, Brian Bosma,

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1.        Meeting called to order at 7:00 p.m.  Minutes from April 11th board meeting were reviewed.  No changes or discussion.  Minutes stand as written.

2.        Eric Reedy gave financial update.  See Attachment A & B.

3.        Discussion on Station 53.

a)       Chief Brown gave update.

-      Four pages of ‘punch list’ items have been given to Prince Alexander.

-          Floor coverings are complete.

-          Employee entrance hallway is under water because the roof stoop was too low and was allowing water in the building.

-          Roof items are to be repaired by Walker within five days.

-          Roof valley is scratched, has raw edges, blocking under slope.

-          Walker still has $18,000 retainer left.  Their replacement has been arranged.

-          Drip system:  oil and separator are not to go into the septic. 

4.        Kim gave an update on the Chief’s hiring process.  Eighteen letters of intent have been received to date.  The committee will be arranging for their first meeting soon. 

5.        Eric Reedy stated that he and Kim met recently to review all of Mike Dutton’s payroll and time records since the district hired him on March 1, 1999.  He stated that all seems to be in order and that it is his opinion that the district’s only action against Mike should be to have Brian Bosma draft a letter requesting reimbursement for the taxes which were not withheld, at his direction to Accu Pay.  Butch agreed, stating that the comp time accrued was a non-issue because Mike accrued more than he took.  All in favor and motion carries.  Brian will be contacting Eric Reedy to obtain the final payroll tax amounts, which should have been withheld and will then forward a letter to Mike Dutton.  See Attachment C from Eric Reedy regarding Mike Dutton’s comp.,  vacation and sick time. 

6.        Chief Tibbetts requested permission to purchase rescue equipment that is needed, but was cut out of the original apparatus bid to conserve money.   Motion by Butch and 2^nd by Jon to approve the purchase, not to exceed $12,520,70.  All in favor and motion carries. 

7.        Chief Tibbetts stated that the furnace/AC unit at station 52 needs to be replaced.  Paul requested that we receive three bids to assure that we get the best deal possible. 

8.        Chief Tibbetts reminded members that the bay floor drains at station 52 still need to be inspected.  This problem was found during the installation  of the foundation piers but nothing could be done about it at the time because the ground was frozen.  Chief Tibbetts requested permission to receive bids on getting the drains fixed now that the weather has turned warmer.  All in favor.

9.        No further new business.  Next meeting will be held at 7pm on Thursday, June 07, 2001. 

10.     Meeting adjourned.