White River Township Fire Protection District
Board Meeting Minutes
March 8, 2000  ~  7:00 p.m.

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District Members Present:    Paul Kite, Butch Sutton, Jon Raker, Bill Patterson and Chuck Shufflebarger

District Employees Present:  Mike Dutton, Eric Brown, Mike Tibbetts, and Kim Clawson.

Corporation Members Present: Scott Alexander.

Others Present: Eric Reedy, Brian Bosma, Terry Burnworth and John Gabower.

 1.        Minutes from the January 20th meeting read.  No discussion.  Motion by Bill and 2nd by Chuck to approve the minutes as written.  All in favor and motion carries. 

2.        Eric Reedy gave the financial report:

Aerial                                     $  36,747.21
NBD Capital                              21,163.00
Cumulative Fund                       275,090.70
Debt Fund                                 75,996.36
General Fund                           74,599.83  

                                                483,597.13

 3.        Terry Burnworth of Prince Alexander Architects gave an update on the Station 53 project.

March 29th             10:00  a.m.              Bids Released

April 5th                  10:00 a.m.               Pre Bid Meeting

April 21st                11:00 a.m.               Bids Received and Opened

April 27th                  7:00 p.m.               Next District Board Meeting

        Brian Bosma requested that he receive copies of the bond, particularly financing and various legal items, so that he can
        review it before the bids go out. 

4.        Station 51 sewer update.  Mrs. Baxter, the neighbor that we have been working with on the Station 51 sewer project, has signed the contract which will allow us to tie into their sewer connection.  The money has already been approved for this project.  Motion made by Butch and 2nd by Bill to proceed with the tie in.  All in favor and motion carries. 

5.        Ambulance update.  Rural Metro knows what our position is.  They are concerned with the content of some of the recent newspaper articles.  The existing problems lie at the management level, not at operations level.  We have been assured that their ambulance will be here next week, although it will not be a unit dedicated solely to our department. 

6.        Chief Dutton stated that only three of the seven career employees wish to be active in the 457 Deferred Compensation plan.  Brian will talk to his contact and get the process started for enrollment. 

7.        Temporary loan status.  Completed and we received the funds in June. 

8.        Opened meeting for discussion regarding the additional appropriation in the amount of $ 1,600,000 for Station 53 construction.  No comments or public discussion.  Motion by Butch and 2nd by Jon to approve the resolution.  All in favor and motion carries.  Resolution signed by all members. 

9.        When the volunteer corporation gifted the land to the District for the construction of Station 53, they requested that some type of ‘reserve fund’ be given to them to have in case of emergency.  Unfortunately, all District monies are already appropriated.  If we were able to give them any money to start the reserve fund, we would have to take it from the annual contract allotment that we give them.  It was agreed that no action could be taken regarding this matter. 

10.     Paul asked Scott Alexander what the status was on the contract between the District and the volunteer corporation.  Scott stated that he is still waiting on two of his board members to sign it.  He stated that it would be finalized at their March 23rd meeting and given to Kim.

11.     Butch was presented with a gift from Chief Dutton and his staff.  Butch was unable to attend the Awards Banquet because of a previously scheduled family commitment and therefore did not receive it that evening.  Chief Dutton thanked Butch for all his hard work and commitment during his tenure as the District’s Chairman. 

12.     Brian Bosma stated that there may be a way to create a cumulative fund up to $.10 outside of the maximum levy.  Although the State Tax Board says that this cannot be done because we are a political agency, Brian and Eric both felt that we should at least give it a try because other agencies like ours have succeeded in the past.  We could potentially receive around $200,000.  Everyone was in favor of Eric and Brian pursuing this. 

13.     No further new business.  Meeting adjourned at 8:32.