White River Township Fire Protection District
Board Meeting Minutes
January 5, 2000  ~  7:00 p.m.

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District Members Present:  Butch Sutton, Paul Kite, and Bill Patterson.

District Employees Present:  Mike Dutton, Eric Brown, Mike Tibbetts, Joel Thacker, and Kim Clawson.

Corporation Members Present: Jeff Smith, Mark Hart, and Scott Alexander.

Others Present: Eric Reedy, Brian Bosma, Terry Burnworth, and Jeff Stainfield.

1.        Minutes from December 21st meeting read by Kim.  No discussion.  Motion by Bill and 2nd by Paul to accept minutes as written.  All in favor and motion carries.  Minutes stand. 

2.        Public hearing on bond issues.  Motion by Paul and 2nd by Bill to approve the District incurring indebtedness in an amount not greater than $ 1,600,000.00.  No discussion presented.  All in favor and motion carries. 

3.        Eric Reedy mentioned that, a little over a year ago, we discussed not having enough money in the capital projects fund for the Aerial because interest was not calculated.  We currently have over   $32,000 in interest from another account that has not yet been appropriated.  Tonight we will advance $25,000 to the capital projects fund.  No discussion.  Motion by Bill and 2nd by Paul.  All in favor and motion carries.  Resolution signed.  Chief Dutton will get the Fiscal Officer’s (Raker) signature and file a copy with the Tax Board. 

4.         Eric Reedy gave a financial report:

Key Bank Capital Projects                     $  32,746
Bank One Capital Projects                         21,163  (dormant)
Cumulative Fund                                      280,036
Debt Fund                                                 75,996
General Fund                                             73,459
                                                              ========
                                                             $ 483, 402

 5.        Current projects update:

 Sewer.  Still waiting on a response from our neighbor.

Aerial.  Personnel training will start next week and the truck should be in service by mid February.

Plymovent.  May possible save $3,000 with a new system that we have found.  Chief Dutton is investigating.

Ambulance.  Chief Dutton stated that on December 27, 1999 he received a letter from the Taylor’s that they would be taking PMT out of service on January 1st.  After much discussion with all parties involved, he convinced them to leave the ambulance here for the rest of January and he would help to fill it’s open shifts for that time period.  Chief Dutton has requested that the District Board meet as soon as possible to further discuss the options available to us.

6.        Brian Bosma gave an update on the status of the volunteer contract.  The main issue dealt with hiring and firing of corporation employees.  Everyone agreed that this should be handled completely on the volunteer corporation.  Chief Dutton, Scott Alexander, and Brian Bosma will work out the details in the next couple of weeks.  Brian will have a master copy ready for review at the January 20th meeting. 

7.        Eric Reedy stated that $47, 412 needs to be transferred to the volunteer corporation for the additional on duty person.  He will bring the resolution with him on January 20.  It is not necessary for this to be advertised. 

8.        Butch reminded everyone that, at the last meeting, the volunteer corporation gifted the land at Smith Valley and Mullinix to the District for the purpose of building a fire station.   We still need to review their request for a “reserve fund”.  Brian Bosma is performing a title search on this land.  

9.        Motion by Bill and 2nd by Paul  to approve the resolution which authorizes Butch Sutton to take necessary action on behalf of the White River Township Fire Protection District to obtain a temporary loan in the amount of $257,000.  No discussion.  All in favor and motion carries. 

10.     Eric Brown gave an update on the station 53 sewer project.  Speedway gas station has finally agreed to participate.  Butch reminded everyone that the benefit of tying into the Wakefield system is that it will dramatically reduce our costs by sharing the project with Speedway, West Grove, and Mr. McCarty.  Eric stated that he left a message for Greenwood’s Mayor to call him back so that he can advise the Mayor of our plans.  Motion by Paul and 2nd by Bill to authorize expense of $1,500 from the Build Indiana Fund money for the purposes of covering engineering costs so that the sewer project may commence.  No discussion.  All in favor and motion carries. 

11.     Contract from Prince Alexander submitted.  Motion by Paul and 2nd by Bill to accept. No discussion.  All in favor and motion carries. 

12.     Motion by Bill and 2nd by Paul to pursue Phase II (building design) as defined in the contract. No discussion.  All in favor and motion carries. 

13.     Butch reminded everyone, that because of time constraints tonight, elections will be held on the January 20th meeting.  

14.     Brief discussion on the 457 plan.  Chief Dutton and Kim do not wish to participate and, instead, wish to receive their remaining retirement allotment for their own Roth IRA in quarterly installments.  Butch advised that the 457 plan is still open to anyone wanting to enroll in it. 

15.     No further new business.  Meeting adjourned at 8:50 p.m.