White River Township Fire Protection District
	Board Meeting Minutes
	December 21, 1999  ~  7:00 p.m.
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District Members Present:  Butch Sutton, Paul Kite, Bill Patterson, and Jon Raker.

District Employees Present:  Mike Dutton, Eric Brown, and Kim Clawson.

Corporation Members Present: n/a

1.        Minutes from December 14^th meeting read by Kim.  No discussion.  Motion by Bill and 2^nd by Jon to accept minutes as written.  All in favor and motion carries.  Minutes stand. 

2.        Three resolutions which need action tonight are as follows:

A)      Transfer resolution to adjust budget items.  Eric Reedy distributed an appropriations ledger to those present  ATTACHMENT A.  Motion by Paul and 2^nd by Bill to approve and sign the transfer resolution to adjust the budget.  All in favor and motion carries. ATTACHMENT B

B)       1999 revised salary resolution changes include retirements paid to Clawson,  Dutton, and Tibbetts, as well as general items such as holiday pay, longevity, change in maximum longevity, etc.  Motion by Bill and 2^nd by Jon to approve revised 1999 salary resolution.  All in favor and motion carries. ATTACHMENT C

C)       2000 salary resolution includes Paramedic stipend, overtime allotted, etc.  Motion by Paul and 2^nd by Jon to accept 2000 salary resolution as presented.  All in favor and motion carries. ATTACHMENT D 

3.        When the KME invoice has been paid, we will have a deficit of  approximately $10,000 in the Aerial truck account.  Eric Reedy said that it is allowable to supplement the aerial fund with funds from the cumulative fund and later transfer money to reimburse the cumulative fund.  Motion made by Jon and 2^nd by Bill to make an additional appropriation of $25,000 to supplement the aerial fund and be reimbursed to the cumulative fund at a later date.  All in favor and motion carries. 

4.        Eric Reedy stated that he and Chief Dutton recently attended State hearings on both the volunteer appeal and the pension appeal.  Both were approved with no problems. 

5.        Chief Brown stated that he has been working on the sewer project for station 53.  Tentatively, Center Grove Schools (West Grove Elem.), Speedway Station, and possibly Mark McCarty want to help us bring sewers to that area.   Eric is currently checking on locations with the City of Greenwood.  They are not sure if their lift station/interceptor is large enough to handle everyone that wants to commit themselves to our project.  He is also still waiting to receive an actual cost from the engineer.  As of this time, it is believed that Greenwood’s Mayor is not aware of proposed our project.  Butch directed Eric to make contact and inform him of it so that there are no ‘surprises’.  

6.        Eric Reedy stated that, because it is the last meeting of the year, salaries for the District should be distributed.  After discussion, with Butch abstaining,  it was agreed that the biggest portion should go to Butch because of all the time he puts in outside of regular meetings.  Therefore $1,000 will go to Butch, and $507.50 will go to the remaining four. 

7.        Chief Dutton stated that neither himself, Chief Tibbetts, or Kim wished to take part in a deferred compensation plan but would rather receive the remainder of the budgeted retirement to be placed into a  ROTH.  No discussion.  No objections. 

8.        Butch stated that Scott Alexander reviewed the deed for the property at Smith Valley and Mullinix and it appears that the land was, as originally thought, donated to the Department for the purposes of building a fire station.  Scott and his board have agreed to gift the land to the District for Station 53, but have requested that the District investigate the possibility of them having a Reserve fund to purchase equipment out of, without being required to come to the District for prior approval.  Jon mentioned that he could foresee a potential problem in the future of “District Equipment” vs. “Corporation Equipment”, storing locations, maintenance, etc.  Everyone agreed.  Butch advised everyone to give this some thought and it would be tabled until the January meeting. 

9.        Meeting items for January 5^th meeting will be:

-          Aerial issues.

-          Cumulative fund.

-          Temporary loan.

-          Two people to serve on wage committee.

-          Initial draft of tax board presentation.

-          Officer elections for this board. 

10.     Eric Reedy stated that he will need to review the bond issue procedures.  He thinks it may be mandatory for installment loans to be approved by the County’s governing fiscal body. 

11.     Chief Dutton announced that he will be presenting a budget request at January’s meeting for the $100,000 BIF money that we have received.  He requested permission tonight to go ahead and commit to the price on the bunker gear before it increases after the first of the year.  Eric stated that we cannot spend money or award a bid until it has gone through appropriations procedures.  After discussion, it was determined that an appropriation has already been made.  Chief Dutton and Eric will work on this. 

12.     Bill Patterson announced that he appreciated all the hard work on numerous projects that Butch has committed himself to as Chairman of this board.  Everyone agreed!