Board Meeting Minutes 10-16-08

 

October 20, 2008

Highland Park Homeowner’s Association

Minutes of October 16, 2008 Board Meeting (2008-5)

 

Meeting Attendees

Bill Dickie

Dennis O’Toole

Maggie Plummer

John Price

Fritz Wurster

 

Absent

LeAnn Ferry

 

The Meeting held at Bill Dickie’s home started at 5:30 pm and adjourned at 6:45 pm.

This was a regular Board Meeting although it was rescheduled from September 24th due to scheduling conflicts.

 

Foreclosed Home

Bill Dickie asked John Price to check if the home at 2093 Eagle Trace Drive went to Sheriff’s Sale on 10-16-08 as scheduled and if so who was the new owner.  The issue of pumping stagnant water from the basement of this house was discussed as previous yard cutting providers indicated they would bid on the pumping project. The Johnson County Board of Health will be contacted to provide guidance of whether this water can be safely pumped over the property and into the storm drainage system or if it is necessary to pump into a holding truck tank for disposal.

Signs

1.      A realtor sign at 1996 Eagle Trace Dr. was changed to a conforming sign at the request of the board.               

2.      Letters were sent to three homes displaying signs in their yards.  All three homes were displaying school spirit signs.  The third home was also displaying a commercial sign. Several of the affected homeowners contacted the Board about the display of school spirit signs.  This topic will be discussed at the Annual Meeting.

 

Grounds Committee

1.      Fritz Wurster has received bids for replacement of “street trees” from several entities and has selected McNamee to once again replace trees that have died.  Affected homeowners will receive a letter from the Board detailing the tree replacement process, price, and timetable. It is anticipated the replacement will occur in November.

2.      Brinkman Landscaping was contacted for a bid on repositioning the rip-rap in the creek bed at the front entrance. They wanted to bid the work as a  “time and materials” bid. Jim Keller will be asked to provide a secondary fixed bid for this work.

3.      Dennis O’Toole was asked to contact Jeff West regarding the state of the grass in the easement of the lot (located at the front of the addition) still owned by Greg Allen Building.

4.      Brickman Landscaping Company submitted a bid for 2009 work.  It was reviewed by the Board and approved. 

 

Pond Issues

1.      The Board finally received a revised bid from Leistner Acquatic Services Inc. for repair and replacement of the waterfall pump for the front ponds. The Board reviewed the bid and agreed we should accept the bid.  Due to the lateness in the season, Leistner suggested installation of the pump be postponed until early spring to minimize exposure to the equipment and retain warranty coverage. Site preparation for the waterfall submersed pump will go forward during the low water Fall period.

2.      Bids from Leistner for fountain removal, storage and maintenance as well as for spraying for submerged weeds were reviewed and approved.  A bid for spraying above surface weeds (cattails and water primrose) was not approved as has been done in the past.

 

Lake Easement Access Issue

1.      The homeowner who obstructed the lake access easement to the upper pond in HP Section 1 worked with Jeff West (Greg Allen organization) and the Board to replace the terraced and landscaped portion of the easement with a concrete pad.  All parties believe that the pond can now be accessed via the easement without straying onto neighboring property.  The Architectural Committee is to provide the homeowner and Jeff West with written approval of the work performed. 

2.      The Board did incur legal expenses to resolve this problem and will invoice to the homeowner according to the covenants and restrictions.

 

Garage Sales, Totes and Signs

Having garage sales, leaving garbage totes outside the house in view and signage of any kind (except realtor signs) are prohibited by the covenants.  The Board has received feedback from HP homeowners regarding interpretation and possible relaxation of these covenants and restrictions. The Bylaws outline the process by which covenants can be changed. 

 

Annual Meeting

The Annual Meeting and election of officers will be held on Tuesday, November 25, 2008 at the Whiteriver Branch of the Johnson County Library from 7pm to 9pm.  Meeting notices and a proposed 2009 Budget will be distributed to each resident’s mailbox shortly.