December 14, 2005

Highland Park Homeowner’s Association

Minutes of October 18, 2005 Meeting

Meeting Attendees

Lisa Wurster, Secretary

Coleen Ellis, Board Member

Brian Benham, President

Dennis O’Toole, Treasurer

Bill Dickey, Vice-President (via telephone)

Meeting started at 6:30 pm and adjourned at 7:30 pm. Held at Lisa’s house.

Treasurer’s Report

Dennis provided the treasurer’s report for September and YTD. Reported that we are $4000 under budget this year. Report was accepted by all Board Members. This report has been posted on the website.

Tree Planting Project

The tree planting project was accepted during the July meeting. Total cost of the project will be approximately $7700. Expect to recover about $3300. Dennis confirmed that there is money in the budget reserve to cover this cost. It was suggested that we might be able to identify original trees by looking at earlier pictures of homes on the website.

Violation Issues

Easement - Update on the lake access easement: Grounds committee will write a letter and give the homeowner 45 days to establish a new easement on the north side of the property. Bill will review Brian’s letter before it’s sent.

Basketball Goal Violation - Brian has prepared a letter to go to the homeowner on Eagle Trace Drive who is in violation. Dennis will provide name of homeowner to Brian and will give them 15-30 days to move the goal.

Grounds Maintenance on Caledonian Court - Brian had a conversation with the homeowner in September regarding the condition of his yard. Brian sent a letter on October 9 requesting that he clean up his yard and also indicated that there is no parking of cars in the street or car would be towed. Brian has not seen cars parked there since. Homeowner has started work on his yard by planting shrubs and sod.

Deck Addition - Homeowner submitted plans for deck addition and plans were approved.

Davis monument – Brian spoke with Greg Allen’s office who confirmed that the stone was part of the original landscaping plan and approved. The approval under Greg Allen’s control since this was new construction.

RV parking – Mr. Kehoe received certified letter (dated October 18) from Brian citing Section 27B of the Covenants. If he does not remove RV from his driveway, Hick’s Wrecker Service will tow the RV.

Richard Payne – Temporary basketball goal is left in the driveway and needs to be stored. Trash cans also need to be stored away. Need to be removed by October 24.

Fall Decorations

Jim Keller was given the go-ahead to decorate the entry for fall. Cost will be approximately $250. All Board Members approved.

Landscaping Bids

Received three bids: Brinkman, McNamee, Mowing by the Hills. Mowing by the Hills was the lowest bid. All Board Members approved Mowing by the Hills for services for 2006 (one-year contract).

Board is also concerned about lots that are not maintained (cutting and weed control). Board gives approval to Mowing by the Hills to cut any grass that is 6” or taller. Brian will give approval before mowing is done. If homeowner does not maintain their lawn and Mowing by the Hills cuts the grass, they will bill the homeowner for the cost of the mowing.

Snow Removal

Board decided to pursue snow removal services. The City/County plows streets but sometimes takes too long. Mowing by the Hills will plow the subdivision for the following cost:

2-3 inches of snow $120

4-5 inches of snow $170

6-7 inches of snow $230

8+ inches of snow $100/hr

Board agreed that plowing should only occur if City/County has not plowed and if we have 4 inches or more of snow.

Bridge Repair Bids

Fritz Wurster previously obtained one bid; Dennis will obtain one additional bid. If bids are obtained, Board agreed to discuss and vote via telephone. Dennis confirmed that we have enough money in the budget and can then account for the expense next year. Estimated expense is around $8,000-$10,000.

Guard Shack

Jim Keller will replace lights that have burned out.

House hit by Lightning

Dennis provided an update. Some safety enhancements were performed within the last week. We will give this a couple more weeks and then revisit the progress.

Coleen will e-mail format to Brian again. Brian will write the newsletter and will plan to distribute around November 1. Will include a state of the union, next year’s projects, date of annual meeting, etc.

Annual Homeowner’s Meeting

November 16 –White River Library (7:00-9:00 pm). Coleen will have a yard sign put at the front of the subdivision about a week prior.