Treasurer’s Report

Dennis provided the treasurer’s report for August. This report has been posted on the website.

Meeting Minutes

July 14 meeting minutes were approved. Lisa had already forwarded to Scott for posting on the website. Lisa to double-check that they were posted.

Attorney Update

Brian met with Lynn Gray. She is happy to work with our association and charges $200/hour. She provided guidance on the power of the Board and the proper handling of issues. She indicated that the Board members must only operate within their best judgment; homeowners’ recourse is to vote Board members out if they do not agree with Board’s decisions/actions. She gave guidance on a couple of current issues, including the RV parking violation. She advised that the Board is within its rights to tow the RV. Brian wanted to draft a letter and send to Mr. Kehoe via certified mail, giving him 14 days to properly park his RV. Dennis asked if he could first pay a personal visit to the homeowner to let him know that he must properly park the RV and to give him a heads-up that the certified letter would be coming.

Other Violations

Easement issue - Bill Dickey is working on this issue and was not present for further discussion. Brian believes this resolution must happen within 31 days. We will defer this discussion until next month’s meeting.

Basketball goal – There has been a basketball goal installed on Eagle Trace Drive (don’t have the exact address) that is in violation of the covenants. Brian will send a letter to the homeowner advising him that the goal must be removed.

Grounds maintenance at home on Caledonian Court – Homeowner has torn out his front lawn and now has a mound of dirt and mud, exposed tree roots and shovels left on the mounds. Several weeks have passed with no progress made on re-establishing the front lawn. Section 20.3 addresses this issue. Brian will visit the homeowner to discuss the situation and to determine his course of action.

Deck addition – Homeowner at the front of the subdivision is installing a new deck but has not submitted plans to the architectural committee nor does he have a building permit. Brian stopped by several times and on one occasion spoke with the homeowner. Homeowner indicated that he would submit plans but Brian has not received.

Davis monument – Lynn Gray will help advise us on how best to address the Davis monument. Brian will continue to work with Lynn on this.

Grounds Committee Projects

Front landscaping has been restored and maintenance of weeds and creeks brought up to date. Brian had a temporary lawn service perform the work which will cost about $6000-$7000.

Tree project was discussed again with new ideas submitted. This project will start soon.

The front bridge still needs to be repaired; Dennis to get additional bid on repairs.

Fall Newsletter

A fall newsletter will be developed and distributed to all homeowners and will include a description and timing of the tree project, reiterate the importance of upholding the bylaws, refer homeowners to the website and will remind everyone of the upcoming annual meeting to be held at the White River Library. Coleen will send Brian a copy of the newsletter formats previously used. We would like for the newsletter to go out within the next week or two.

Lake Maintenance

The lake maintenance issue needs to be revisited when Bill Dickey is present. Dennis and Bill met with Johnson County Department of Planning and Zoning and spoke with Alan Kirk in late July. Dennis is having Alan Kirk draft a letter to provide the department’s opinion on the use of the pumps and fountains in Highland Park’s lakes.

Annual H.O. Meeting

The annual homeowner’s meeting has been scheduled for November 16. Scott reserved the White River Library community room for that evening but someone needs to stop by the library and sign the reservation form. Lisa will stop by next week.

Future meetings

2005 Meetings will be held and hosted:

October 18 – Coleen (6:30 pm)

November 16 – Annual homeowner’s meeting at White River Library (7:00-9:00 pm)