April 16, 2005
Highland Park Homeowner’s Association
Minutes of March 8, 2005 Meeting
Meeting Attendees
Scott Cassin, President
Bill Dickey, Vice-President
Lisa Wurster, Secretary
Coleen Ellis, Board Member
Meeting started at 7:00 pm and adjourned at 8:45 pm. Held at Coleen’s house.
Dennis Steeb called February 15 with a complaint about his neighbor’s trash behind his house. Drainage area was redone to provide better drainage. Scott called Dennis on March 4 and left a message. Dennis left Scott a message that he was upset that the board wasn’t going to do anything. Board members feel that this issue has been looked into and there are no apparent covenant violations.
Bill will provide a bio to Scott for the website. Bill provided us his e-mail ID. Scott will prepare a new contact list and distribute to the Board. He also has a list of all current contracts and related insurance certificates.
Don’t currently have a contractor’s name to call if we experience heavy snow, but Scott has an emergency back-up name if we have snow and need last minute removal yet this season. Scott will talk with Dennis about his contacts as well.
Reviewed current committees:
Architectural Committee
Headed by Brian Benham and includes Fritz Wurster. This committee needs to
secure the document from Greg Allen that signs over approval rights to the
Architectural Committee. We need a monument issue status update from this
committee.
Committee members include Coleen, Angie Seaman, Rita Courtney, Debi Kisler,
Lisa Greisemer. Ladies’ night has been established as the second Thursday of the
Month, the summer picnic will be Saturday, July 16 and the Christmas Party will
be Saturday, December 3. Angie Seaman is still coordinating welcome baskets
with McNamara Florists.
Bill spoke with John Griffin and Gerry Smith to see if they would continue
their roles on the White River Citizens Group. A lengthy meeting was held last
week re: property on east side of 135 by Stone’s Crossing. The County
Commissioners are trying to make decisions with very little input. This space
would be made up of 100,000 square feet of shops, office space, community
care. Could not include a grocery store of more than 50,000 square feet. This is
currently zoned as neighborhood focused. They are trying to get an infrastructure
in place before the new building starts. State is not willing to do anything about
roads for some years to come. There is a course at Franklin College that is being
offered in an attempt to educate the community about future growth. Lynn Gray
will talk tonight about historical value of the area. Greg Garrett will talk about
the cost of community service. Bill Peoples will talk about the principles of smart
growth. There is a $65 fee for all 4 meetings. John Griffin is going to attend.
The Board may consider reimbursing for this course; still to be determined.
Dennis transferred the bank account to an interest-bearing account. Scott to find out from Dennis more about our D&O and/or Errors & Omissions policy. The Board will review the policy at our next meeting. We may decide to have the insurance agent join the Board to describe our current coverage.
Meeting with Brocton Manor was held in February. Coleen and Dennis attended to discuss ongoing issue of billing for Brocton Manor lake maintenance. Coleen and Dennis communicated to the BM Board that we are comfortable with the $1375 fixed fee that we last communicated to them. They mentioned that they would take the BM Board concerns to the HP Board and would get back with them with the Board’s comments. All four HP Board members present at this March 8 meeting voted unanimously to stick with the $1375. Coleen will e-mail BM Board to reiterate that the HP Board is sticking with our originally determined $1375 fixed fee and that we will continue to reduce our past overpayment to the BM by the annual $1375 amount until the balance reaches $0.
Scott met with Jim the gardener and secured the 2005 contract. Jim also submitted a proposal for landscape up-lighting which will be sent to Fritz Wurster for the Landscaping and Grounds Committee to review. All 4 Board members present at this meeting voted unanimously to pre-approve this bid. There are no association trees on the east side of the subdivision, but there are on the west side, so Jim suggested putting up-lighting on those trees (note: Jim has a key to the guardshack). The Board would like an update on this sign progress at the May meeting. Lisa will convey that desire to Fritz.
2005 Meetings will be held and hosted:
May 11 – Lisa
July 14 – Bill
September 8 – Coleen
November 10 - Scott