October 22, 2004
John Nystrom, Board Member
Dennis O’Toole, Board Member
Lisa Wurster, Board Member
Coleen Ellis, Board Member
Jeff Harris, Board Member
Scott Cassin, Board Member
Meeting started at 7:00 pm
and adjourned at approximately 8:30 pm. Held at Lisa’s home.
Discussed
the homeowner’s directory. Adds for the directory will run $250 for a
full page and $175 for a half page.
Have
received lots of compliments. Several board members raised a concern about
pumpkins from the entry decorations being a target of vandalism the weekend of
Halloween. Lisa will contact Jim (the
gardener) to request that he remove the pumpkins that weekend and replace them
on Monday.
Jeff Harris reported an
issue raised to him from Steve Plummer regarding the letters we sent to lake owner’s regarding the ongoing lake maintenance
costs. Steve was unaware that the
Association was already paying for maintenance related to the ongoing upkeep of
the lakes. Jeff Harris will clarify with
Steve. He will also emphasize that the
Association is also paying approximately $200 per month in electricity fees for
pumps in the lake.
Wednesday, November 17 was
set as the date for the next meeting.
This meeting will serve as the annual meeting of all homeowners, and
will be held at the White River Library.
John will coordinate the meeting location, Lisa will develop a
newsletter to announce the meeting logistics and Coleen will arrange for a
reminder yard card to be installed at the front of the subdivision.
Lisa will develop a fall
newsletter announcing the November 17 meeting.
The newsletter will include a tentative agenda for the meeting (review
of 2004 and 2005 budgets, election of officers, recap of 2004 activities, a
treasurer’s report, etc).
Process for election of
officers was reviewed and discussed. We
will hold off replacing the vice-president position until the next election is
held (unless it becomes necessary to do so before then).
Dennis provided a summary of
the 2005 budget. We discussed the
capital reserve account and the idea of establishing an appropriate amount to
keep in reserve. Do we want to reserve
more? Do we want to create a budget item
for drudging the lakes, for stop signs, for street
lamps? These items are not insured so we
need to be prepared to replace them if need be.
We need to obtain cost of replacement.
We will discuss this entire subject at the annual meeting. Based on the proposed 2005 budget, annual
dues will be $225. Jim (the gardener)
still needs to submit his 2005 bid; John also solicited and received a bid from
Pluntz. John
will send Dennis any additional bids he receives.
John spoke again with the
Johnson County Sheriff’s office regarding the hiring of an officer to monitor
the subdivision. He reiterated that we
wanted extra patrols and that we were willing to pay for it. Doug Cox will meet with Terri on Friday to
determine what they will do. We need to
write up a summary of our expectations (additional security patrols during peak
times, vandalism, speeding, etc), what we would require they do, and they will
respond. Lisa will develop the summary.